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How we work

The consortium has adopted a decentralised management approach that builds on its presence in and knowledge of country contexts. The ten Voice country teams (including various functions such as Programme Officer, Finance Officer and Linking and Learning Support equivalent to two full-time positions per country) are supported by a Coordination Team in The Hague.

Coordination Team

The Coordination Team and especially the Voice Programme Manager is supported and managed by a small Steering Committee made up of the Director of Open Society Programme at Hivos and the Manager of the Thematic Unit Governance and Financial Flows at Oxfam Novib. They regularly meet with the Programme Manager to ensure alignment with the organisational strategies as well as to assess progress made.

Management structure

The Coordination Team in The Hague has the following management structure:

 

chart1

Country teams

The Coordination Team supports the country teams in the implementation of Voice as well as to ensure strategic direction and coherence, global linking and learning and to manage the global calls for proposals.

Most programme activities are managed by Voice country teams based in the focus countries where Voice is being implemented.  In all ten focus countries there is a Voice programme officer based in the capital who is at the heart of Voice.  The relationship structure is highlighted below:

country-teams-DEF01

 

Financial management

Voice is a Euro 50 million fund for five years (2016-2021) whereby the funding comes exclusively from the Netherlands Ministry of Foreign Affairs. Overall the total budget is broken down in the following components:

35 million Euro grant fund; for grants to (local) organisations of marginalised and discriminated groups
9 million Euro will be used for management and coordination and capacity strengthening in the Voice countries
3 million Euro is set aside to Linking and Learning strongly focused on south-south
3 million Euro is reserved for VAT

Voice is a so-called public service contract which has strict requirements for implementation of the grant facility and the linking and learning component. As a contractor the consortium will need to apply VAT and hence provision has been made for this.

The consortium is committed to openness and (financial) transparency and all information will be made available according to the latest IATI standards in Atlas. On this page we provide full financial information for the coordination and management of the Voice Consortium on an annual basis by publishing a summary analysis plus the audited accounts, once they are available. We will also show the breakdown between Hivos and Oxfam Novib income and expenditures related to Voice management and coordination.

Of the overall grant budget of Euro 35 million 90% is allocated to grants at national level while the remainder is set aside for global calls. Again in our commitment to transparency and to promote linking and learning all allocated grants including awarded amounts and a small project summary will be made public on this page.
All calls are announced on the website and we encourage you to read the grants and countty pages carefully. We publish all guidelines, instructions on how to apply and the reporting structure for each type of grant.

If you have any questions or have any concerns about potential fraud or corruption at national or global level please report directly to the Voice Programme Manager via hello@voice.global.

In the visual below you find the overall grant distribution for the coming years. We propose to regularly assess this based on performance, absorption capacity and the realities on the ground.